Job Description: Library and Information Science - Records Management - Financial Records Coordinator

Position: Financial Records Coordinator

Job Summary:
The Financial Records Coordinator, within the Library and Information Science department, is responsible for managing and maintaining financial records in a secure and organized manner. This position requires a strong understanding of records management practices, financial regulations, and attention to detail to ensure accuracy and compliance. The Financial Records Coordinator will collaborate with various departments to retrieve, update, and archive financial records, ensuring efficient access and retrieval when needed.

Key Responsibilities:

1. Manage Financial Records:
- Create, update, and maintain financial records in accordance with established procedures and guidelines.
- Organize and file financial documents, including invoices, receipts, purchase orders, and financial statements.
- Ensure accurate and timely entry of financial data into designated databases or records management systems.

2. Compliance and Security:
- Ensure adherence to relevant financial regulations and internal policies while handling and managing financial records.
- Safeguard financial records by maintaining confidentiality and implementing appropriate security measures.
- Perform regular audits to verify the accuracy and completeness of financial records.

3. Retrieval and Reporting:
- Collaborate with internal stakeholders to retrieve financial records as per their requests.
- Assist in generating financial reports and statements, ensuring accuracy and compliance with reporting standards.
- Provide support in resolving any issues or discrepancies related to financial records.

4. Record Retention and Disposal:
- Implement and maintain an effective records retention schedule for financial records, ensuring compliance with legal and regulatory requirements.
- Coordinate the disposal or deletion of financial records in accordance with established retention policies and guidelines.

Required Skills and Qualifications:

1. Education:
- Bachelor's degree in Library and Information Science or a related field.
- Additional certifications or coursework in records management, financial management, or related disciplines is a plus.

2. Experience:
- Minimum of 3 years of experience in records management, preferably in a financial or accounting environment.
- Experience working with financial records and knowledge of financial management principles and practices.

3. Technical Skills:
- Proficiency in using records management software and databases.
- Strong knowledge of electronic document management systems and their applications in financial records management.
- Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

4. Analytical Skills:
- Excellent attention to detail and accuracy in managing financial records.
- Ability to analyze financial documents and identify discrepancies or irregularities.
- Strong problem-solving skills to address records-related issues effectively.

5. Communication and Collaboration:
- Effective written and verbal communication skills to interact with stakeholders at all levels.
- Ability to collaborate and coordinate with different departments to retrieve and update financial records.
- Strong interpersonal skills to build positive working relationships with team members and external partners.

6. Organizational Skills:
- Exceptional organizational and time management skills to handle multiple tasks and meet deadlines.
- Ability to prioritize and manage tasks independently, while maintaining a high level of accuracy and attention to detail.

Note: This job description is intended to convey information essential to understanding the scope of the Financial Records Coordinator role. It is not intended to be an exhaustive list of qualifications, skills, duties, or responsibilities.

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Today's Date]

[Recruiter's Name]
[Company Name]
[Company Address]
[City, State, ZIP Code]

Dear [Recruiter's Name],

I am writing to express my interest in the [Job Title] position at [Company Name], as advertised on [Job Board/Company Website]. With a strong background in Library and Information Science, particularly in Records Management and Financial Records Coordination, I am confident in my ability to contribute to your organization's success.

Throughout my [Number of Years] years of experience in the field, I have developed a genuine passion for managing and organizing financial records with meticulous attention to detail. This enthusiasm has consistently driven me to seek innovative solutions to improve efficiency, accuracy, and accessibility within my roles.

In my previous position as a Financial Records Coordinator at [Previous Company/Organization], I led the implementation of a digital records management system, resulting in a 30% reduction in search time and a significant increase in data accuracy. I collaborated closely with cross-functional teams, including finance, legal, and IT departments, to ensure seamless integration of the new system. Moreover, I conducted thorough training sessions for staff, empowering them to effectively navigate the system and maintain data integrity.

My comprehensive knowledge of library cataloging systems, information retrieval techniques, and archival procedures has been instrumental in my success. I possess a strong understanding of industry best practices, regulatory requirements, and compliance standards related to records management. With my expertise in managing physical and digital records, I have consistently maintained the highest level of confidentiality, integrity, and security for sensitive financial information.

Beyond my technical skills, I am known for my exceptional problem-solving abilities and strong interpersonal skills. I thrive in collaborative environments, actively engaging with colleagues and stakeholders to identify challenges and implement effective solutions. My adaptable nature and ability to prioritize tasks have allowed me to excel in fast-paced, deadline-driven environments.

I am excited about the opportunity to bring my passion, energy, and expertise to [Company Name]. I am confident that my skills and experiences align perfectly with the requirements outlined in the job description. I am eager to contribute to your team and make a positive impact on your organization's records management processes.

Thank you for considering my application. I have attached my resume for your review. I would welcome the opportunity to discuss my qualifications further in an interview. I can be reached at [Phone Number] or [Email Address]. Thank you for your time and consideration.

Sincerely,

[Your Name]